Become our new Office Assistant

Office Assistant (Full-Time)

 

Are you interested in the future of automated road mobility?
Join the CCAM Association—a European association cooperating with the European Commission in the CCAM Partnership—at the forefront of research and innovation in road transport and advanced mobility solutions powered by Connected, Cooperative, and Automated Mobility (CCAM) technologies.

We foster collaboration between research communities and industry players to drive innovation in mobility. We are currently looking for a proactive, organised, and enthusiastic Office Assistant to support the smooth daily operations of our Brussels office, located on Avenue de Cortenbergh, 66, 1000 Brussels.

Your Role:

As our Office Assistant, you will be the right hand of the Head of Office, responsible for daily administrative tasks, providing essential support to our dynamic team. Your key responsibilities will include:

Administrative Support:

• Handling emails, files, mailings, deliveries, …

• Coordinate calendars
• Draft, and distribute letters, memos, forms, and other documents

Front desk:

• Greeting visitors as needed.

Office maintenance:

• Assisting in organising and maintaining office common areas.
• Ordering and overseeing office supplies and food deliveries for group meetings.

Travel Coordination:

• Coordinating international travel arrangements.

Event Support:

• Support the preparation, organisation, minutes and post event activities related to internal meetings.
• Providing ad hoc support for on-site, online and hybrid events.
• Participating in external fairs and ensuring the visibility of the association.

Communication Support:

• Assisting in slides drafting and communication with members.
• Support the external communication activities.
• Draft articles and social media post

You’ll also have the opportunity to take on additional tasks based on your skills and interests.

Your Profile:

Education & Experience:

• Minimum of a bachelor; or high school diploma with relevant experience. Additional education in office administration or related field is a plus.

• Minimum 2-3 years of relevant experience in office administration, event support, or communications
• Experience in event coordination, expense tracking, or process improvement is an advantage

Skills:

• English at an advanced level, French is an asset.
• Strong organisational, multitasking and time-management skills.
• Excellent written and verbal communication and interpersonal skills.
• Impeccable attention to detail.
• Proficient computer skills and ability to operate general office equipment.
• Proficient in Microsoft Office Suite.
• Ability to handle confidential information with discretion.
• Proactive and solution-oriented mindset.
• Ability to work well under limited supervision.

What We Offer:

• Full-time (38 hours/week) permanent position
• Office located in Brussels, home office possible under conditions to be discussed
• Salary range (gross salary) – € 30 000 to € 35 000 yearly, depending on experience
• Benefits in kind, such as meal vouchers
• Occasional travel

How to Apply:

If you are an enthusiastic individual with a passion for administrative excellence and want to contribute to the success of our association, we’d love to hear from you!

Please send your CV and a cover letter outlining your relevant experience to  lina.becella@ccam.eu 

Application deadline: 10 August 2025

Please note that applications will be reviewed on a rolling basis